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An
Electronic Transmittal is a formal process used by Engineering and
Construction Companies to transmit Drawings to other Engineers,
Sub-contractors, Vendors and Fabricators. The sender of an
Electronic Transmittal in QDMS
may also provide a reason for sending the drawings, a special
message and a date by which a response is required. Since an
Electronic Transmittal is a contractual document, it is important
to also request for an acknowledgement of the receipt of the
drawings described in the electronic transmittal.
By
using an effective Electronic Transmittal system it is possible to
reduce mistakes associated with working with superseded drawings.
This reduces costs and possible extensions of time on the project.
QDMS
is a very popular software package used to make the function of
Electronic Transmittal very easy.
The
QDMS electronic transmittal system
is also capable of creating an email containing the transmittal in
PDF format and all drawings are automatically zipped and attached
to the email. The system also maintains a history of all
electronic transmittals and when drawings are revised it
automatically prompts you to send previous recipients the newly
revised drawings.
Electronic
Transmittal, a form of coversheet, is used to identify information
being sent to a receiving party. Usually a coversheet, Electronic
transmittal, includes the name, telephone/FAX number and address
of the sending and receiving parties. The sender of Electronic
Transmittal in QDMS
may include a message or instructions. It is also important to
include the names of other parties the information is being sent
to on the electronic transmittal form.
Electronic
transmittal system provides both immediate and long-term benefits.
Costs and hassles of the physical document transmission are
greatly reduced with the use electronic transmittal. Additionally,
time is dramatically reduced from several days to instantaneous
with electronic transmittal facility in QDMS.
Electronic
Transmittal entails no added steps or paperwork. After the sender
enters all of the required information in the transmittal form to
be used for the QDMS electronic transmittal, the
system encrypts the form and inserts it into document file. The
document file is than converted to PDF format and zipped to create
an electronic transmittal and sent. Electronic Transmittal can
also be thought of as a similar way as the Stick notes. Electronic
transmittal can also be recalled in seconds compared to the
physical process.
Benefits:
- Maintain a history of who has received what drawing at
what revision.
- Easy to search for transmittal history information
sorted by recipient.
- Easy to search fro transmittal history information
sorted by document.
- Transmittal Retrieving time is reduced due to
Electronic Transmittal.
- Easy to reprint and resend transmittals.
- Automatically created audit trail useful if disputes
arise.
A
typical web based electronic system is TeamBinder
and very good LAN based
systems (non web-based) are QDMS
and QTRAK.
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