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The
term controlled document is used to describe a document that is
likely to be revised, reviewed and released several times during
it's life cycle. A typical example of controlled document is an
engineering drawing. It is common for engineering drawings to be
revised over 5 times during the design and construction phase.
Other common controlled documents are specifications, procedures,
forms, price lists ... etc.
If
there are a large number of controlled documents and a large
number of people who need to receive them is large, then it is
vital to have a system to manage the distribution of controlled
documents.
QDMS is a popular software system
used to manage the distribution of controlled documents.
Transmittals are used to formally issue the latest controlled
documents to recipients. If a document that has been previously
distributed is revised, then QDMS
would automatically be aware that the previous recipients need to
be re-transmitted with the latest revisions of the Controlled
Documents. This concept is called Pending Transmittals. Once all
pending transmittals have been sent, then we can be sure that
nobody has an excuse for working with superseded controlled
documents.
A
popular web based Document Control software system is TeamBinder
and very good LAN based systems (non web-based) are QDMS
and QTRAK.
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