QVDMS allocation of vendor documents: Received and reviewed

Once incoming vendor data has been recorded as received, it can be issued under transmittal for internal review using predefined circulation lists and the transmittal engine of QDMS. This is a very simple process and is largely automated with no need to re-key document numbers. On the internal review transmittal it is possible to identify a team leader and even the sequence in which the review is to be performed.

Tracking of user comments to the internal review or squad check is included in the system and expediting of circulation list members to ensure they complete their review within the time period allowed is made easy.

During, or at the end of the review process it is necessary to allocate the vendor documents received and reviewed to the vendor data requirements schedule. This important link enables expeditors to better communicate with vendors as they can see at a glance what is outstanding and have the information about exactly what has or has not been submitted. A single vendor document can be allocated to multiple vendor data requirements if necessary.