A vendor data requirement schedule is an itemized list of vendor data requirements for a package or requisition. Generally the vendor data requirements are selected from the standard library for both speed and accuracy purposes. Initially the VDR schedule is defined as “Pre-award” so it can be included as part of a bid package document. Once a contract is awarded, the status changes to “Post-award” for ongoing control.

Against it each vendor data requirement (VDR) it is possible to define:

Purpose: This is typically used to distinguish between issues of vendor data as preliminary and certified.

Format: Used to specify the format in which the vendor data is to be supplied.

Copies: Used to specify the number of copies to be submitted.

Weeks After: Used to specify when the vendor data is required in relation to defined Milestones. 4A for example indicates that this item is required 4 weeks after award milestone. –2D would mean two weeks before delivery.

With Bid: Preliminary data to be submitted together with the bid.

With MDR: To be submitted together with the Manufacturing Data Record.

With IOM: To be submitted together with the Installation and operating manuals.

Details: Details associated with this VDR Code.

Response Period: Days required for a response.