It is a rare organization that employs wages personnel in the construction industry, and does not have to do any manual adjustment, calculation or data entry to convert paper time sheets, completed on site, for readiness for entry into their payroll system – until now!

While QTIME is not a payroll system, it can store all the logic necessary to automatically convert simple man-hours recorded into pay codes, ready for export to payroll based on Australian Awards and Project or Location specific Site Agreements.

An example of the type of logic QTIME handles is:

“If the employee has time allocated to a project linked to Award B2, then, effective as of 1/1/99, if the employee works on Day 2 of the pay cycle, then QTIME will generate Pay code A03 (Double Time) for those hours worked on that day that exceed 10, up to a maximum of 14 double time hours.”

By defining the above logic for all Days and conditions in the Pay Cycle, QTIME can generate the correct pay codes automatically, from the most basic of time sheet entry, in a consistent manner throughout a project.

Not only can QTIME calculate pay codes for Worked Hours, it can also calculate Hourly, Daily and Weekly allowances.

One of the great advantages of the way QTIME manages this is that the calculations can be seen as the time sheet is entered and hence checked at point of entry. A second advantage is that responsibility for the interpretation, establishment and maintenance of rule sets can be assigned to a Paymaster at head office and the rule sets then distributed in a controlled manner as required, ensuring that consistent application and interpretation of pay entitlement occurs wherever QTIME is deployed. The supervisors entering the time sheets simply press the Generate button to see the relevant pay codes.

Once the time sheets for a period have been entered and approved in QTIME, a Batching process is used to export timesheets from QTIME to a payroll system. At the end of the period, a batch is created and employees allocated into that batch. Weekly allowances are created and the batch can then be exported to payroll systems.