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A drawing transmittal
is the controlled distribution of formal documents to engineers,
sub-contractors, vendors, fabricators, government bodies … etc in
the form of a cover page identifying the information that is
included in the contractual documents being delivered.
Changes to drawings often signify important changes to the contract
and if these changes are not communicated quickly additional costs
of millions of dollars could be incurred.
In addition to the sender and receiver. a drawing transmittal also
contains a descriptive list of what is being transmitted, along with
document reference numbers. Specific details or instructions for the
receiver can also be included as well as a date by which a response
is required. An acknowledgment request should always be included in
a drawing transmittal to ensure there is no doubt that the document
is received.
Some drawing control systems like
QDMS
also create a PDF version of the drawing transmittal can be created
for sending by email usage. This includes all the documents that are
attached to the drawing transmittal.
An advantage of
QDMS
is the semi-automated notification the sender receives when a
drawing is updated.
QDMS
users are prompted to then distribute the latest revision to all
previous recipients. QDMS also maintains a record of all drawing
transmittals and when each drawing was revised.
The straightforward process allows both the sender and the receiver
to be kept up to date and constantly informed of the latest drawing
updates on a project.
The
QDMS
Drawing Transmittal is an effective method that can limit mistakes
that are normally associated with physical document transmittals
that can result in extra costs and extensions of prioject time.. The
instantaneous delivery of a QDMS drawing transmittals by email is a
great advantage which can be beneficial for projects that contain
many revised drawings.
Benefits of using a drawing
transmittal include:
- Recipient
document register is automatically created via the drawing
transmittal history
- Automated
history of all sent and received transmittals
- Recorded
history of who received revisions
- Reduced time
to create and deliver the drawing transmittals
- Both short
and long term benefits
QA Software recommends
TeamBinder
for web-based document management and
QDMS
and
QTRAK
for LAN based systems. |
