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Drawing Control software
systems like
QDMS
and
TeamBinder help avoid
confusion, delays and increased costs caused by superseded drawings
being used.
Key requirements of Drawing Control Software
include:
- Find the Latest Drawing
Quickly (a very important element of drawing control)
- Maintain a Drawing Register easily
sorted by Discipline, Area … etc
- Formally Transmit Drawings to the
Client, Consultants and Contractors using the drawing control
system
- Have Drawings changed since they
were transmitted?
QDMS has been used for
drawing control by
thousands of Companies all over the world to provide drawing control
through a user-friendly and easy to install software
application.
Over the last 14 years QA Software continuously
improved the Drawing Control features provided by QDMS with the aid of
suggestions and feedback from customers.
With a complete
audit trail, there is now no doubt regarding ‘who has got
what'.
When drawings are revised, the ability to find out who
needs to be sent these revisions is one of the most popular features
amongst document / drawing controllers who take drawing control seriously.
The ability to export and import data to and from Microsoft
Excel and other file formats simplifies the data entry aspect of
drawing control. Furthermore QDMS is now able to read
drawing attributes like the Drawing Number, Title, Revision Number …
etc directly from a complete folder of drawings into your drawing
register within minutes.
With over 200 File Formats (eg DWG,
DGN, PDF, TIF, PLT, DOC, XLS … etc) a drawing control system let's
you view and red-line
drawings without the need for the application they were created
in.
An important part of Drawing Control is the ability to
provide progress and expediting report. QDMS provides over 50 such
management reports and more can be provided to meet your specific
needs as a drawing controller.
Practical steps to Drawing control
- Incoming and internal Drawings
need to be processed
- A
drawing register of the latest drawings must be maintained
-
Distribution of drawings in the
drawing control system must take
place via transmittals to staff and other parties who need them
-
An audit trail of the drawings in
the drawing control system must
be maintained to ensure that there is tracking of who got what,
when and why
- The managing
of revised documents and their distribution and archiving
superseded drawings as part
of the drawing control process
Benefits of using a drawing control system
- Increased productivity for users
of the drawing control system compared to the usage of a
spreadsheet
- Increase in
productivity compared with manually typed documents when using the
drawing control system
-
Reduced risk by auto maintenance of an audit trail of all incoming
and outgoing drawings
-
Reduce re-work arising from working to out of date information
(this can be eliminated by the use of a drawing control system)
-
Shorter review cycles through
effective drawing control
-
Minimized drawing delays due to slow
reviews and approvals
Requirements of a drawing control system
- A master drawing register must be maintained and should hold
the latest revision of all project documents and drawings
-
Generate transmittals and submittals and maintain an audit trail
for drawing control purposes
-
Drawing control should focus on managing revisions to drawings
with a drawing history being automatically maintained
- Latest
revisions of a drawing must be sent those those who have not
received them
- A drawing control system must maintain a review
process both internal and external parties
- Alerts must be expedited to
ensure a response to documents and drawing issues
Our Products for Drawing Control Include
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